View Our Website View All Jobs

Executive Assistant to COO

Formstack, the most flexible and powerful form building application, is looking for an Executive Assistant to our COO. 

Formstack is a 12-year-old company with its roots in Indianapolis and Colorado Springs. Our customers span 110 different countries, and our employees live and work across the U.S. and the globe. We provide a work environment that is flexible and provides great freedom for those who can perform. We are seeking people who demonstrate an ability to work effectively with individuals from diverse cultures and backgrounds.

Who You Are:

  • You love to solve problems and are always excited about tackling the next challenge.  
  • You are organized, efficient, and have never met a roadblock you couldn't smash. 
  • You are professional, friendly, and approachable. 
  • You are confident acting as the voice of the COO to customers and prospects. 
  • You're unafraid to be the voice of reason, speaking up when they are committing to too much or too little. 
  • You are proactive. You don't ask for permission, you seek to keep your COO out of the weeds, on time, prepared for meetings, and follow-up and through on projects that keep the COO up at night.
  • There's no such thing as "that's not in my job description". 
  • You can anticipate needs and deliver without being asked.
  • You're happy to solve problems not only for your COO, but for those that are also direct reports if there's something they need to get their jobs done. 

What You Will Do:

You’ll work closely with the COO and Colorado Springs team, while reporting directly to the COO. We’re looking for an EA who is ready to be a thought partner and go-to person for the leadership team. You will take the lead on details related to the status, timelines, stakeholders and action items needed from the COO and their direct reports. You will need to be able to perform under pressure and be willing to pivot as necessary.

How You Will Succeed:

  • Have a desire to do help the COO do their best possible work
  • Collaborate with senior execs and cross-functional teams 
  • Own the Google calendar, including scheduling meetings, responding to invitations and working through scheduling roadblocks using independent judgment and discretion wherever possible
  • Manage incoming data (email, phone calls, LinkedIn, other avenues)
  • Arrange business travel
  • Help plan yearly company outings with other members of the Admin team as well as members other departments
  • Ensure the Colorado Springs office runs as efficiently as possible
  • This includes ordering supplies, managing vendors and bills, office communication and meal coordination on occasion
  • Ensure the culture that we pride ourselves on is constantly thriving in Colorado Springs.
  • This will include helping arrange social events, volunteer coordination, amazing SWAG design, and help lead culture initiatives
  • Administrative duties such as drafting documents, correspondence and presentation materials
  • Special projects as assigned

What We Are Looking For:

You must have a minimum of 3 years' experience working in a fast-paced environment AND:

  • Be en extension of the COO
  • Problem solving skills
  • Excellent written and verbal communication skills
  • Fervent curiosity and the ability to learn quickly
  • Resourceful
  • Attention to Detail
  • Proficiency in Microsoft Excel, Google Sheets and Google Slides
  • Ability to anticipate needs and take action without direction
  • Exceptional time management and organizational skills, with the ability to appropriately balance multiple, competing priorities
  • Highest level of integrity and discretion 
  • Reliability, grace-under-pressure, and a sense of humor are all valued attributes


What Formstack Offers:

  • 100% covered Medical Insurance, as well as company-paid Dental, Vision, Disability and Life Insurance Benefits for full-time employees.
  • Unlimited PTO for all employees
  • 401k with matching company contribution for full-time employees
  • The most up-to-date technology, including company-issued Macs, the latest software and other tools needed to excel at your job
  • Company-paid conferences and extended learning
  • Yearly company gatherings

Want to learn more about who we are and what we value? Check out this video and apply if you want to jump into the next great chapter of your life.

Formstack is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

All data collected in our application process from resume collection to application questions is used for recruitment purposes only. We will store it in our applicant tracking system, JazzHR, and will not share this data with anyone else. We will keep your data until the role is filled and only continue to store it if we feel you may fit future roles.

Thank you for your interest in Formstack!

Read More

Apply for this position

Apply with
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.